- Purpose: Explain why a CR 12 form is important for registered companies in Kenya. - Benefits: Explain the benefits of having a CR 12 form, such as applying for tenders, AGPO registration, bank loans, etc. H2: How to apply for a CR 12 form online in Kenya? - Requirements: List the documents and information that are required to apply for a CR 12 form online. - Procedure: Explain the steps involved in applying for a CR 12 form online, such as writing a request letter, submitting the documents, paying the fees, etc. - Duration: Explain how long it takes to get a CR 12 form online and what factors may affect the process. H2: How to renew your CR 12 form in Kenya? - Frequency: Explain how often you need to renew your CR 12 form and what triggers the need for renewal. - Process: Explain the process of renewing your CR 12 form, such as updating your company records, filing annual returns, etc. - Cost: Explain how much it costs to renew your CR 12 form and how to pay for it. H2: How to download your CR 12 form in Kenya? - Options: Explain the different ways of downloading your CR 12 form, such as from the company registry website, from an online service provider, etc. - Format: Explain the format of the CR 12 form that you can download, such as PDF, Word, etc. - Tips: Provide some tips on how to download your CR 12 form safely and securely. H2: How to verify your CR 12 form in Kenya? - Importance: Explain why it is important to verify your CR 12 form and what risks you may face if you don't. - Methods: Explain the different methods of verifying your CR 12 form, such as checking the signature, comparing the details, contacting the company registry, etc. - Advice: Provide some advice on what to do if you find any errors or discrepancies in your CR 12 form. H1: Conclusion - Summary: Summarize the main points of the article and restate the main purpose. - Call to action: Encourage the reader to take action and apply for or renew their CR 12 form online. - Contact details: Provide your contact details and invite the reader to contact you for more information or assistance. Table 2: Article with HTML formatting What is a CR 12 form and why do you need it?
If you are a registered company in Kenya, you may have heard of a document called a CR 12 form. But what is it exactly and why do you need it? In this article, we will answer these questions and more.
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A CR 12 form is an official and legal confirmation or certificate by the Registrar of Companies in Kenya that contains details of the directors and shareholders of a company. It also confirms that the company's records exist at the company registry and that they are up to date. The CR 12 form includes the following information:
The list of shareholders, their postal addresses and their respective shareholding;
The list of directors and their postal addresses;
The registered office of the company;
Any debentures, charges or encumbrances registered against the company.
A CR 12 form is important for registered companies in Kenya because it serves as a proof of identity and ownership of the company. It also shows that the company is compliant with the legal requirements and regulations of the country. A CR 12 form can be used for various purposes, such as:
Applying for tenders from government or private entities;
Applying for AGPO (Access to Government Procurement Opportunities) registration;
Applying for bank loans or other financial services;
Conducting due diligence or background checks on potential partners or investors;
Updating or changing any information about the company.
A CR 12 form can provide many benefits for registered companies in Kenya, such as:
Enhancing their credibility and reputation in the market;
Increasing their chances of winning tenders or securing loans;
Protecting their rights and interests as shareholders and directors;
Ensuring their compliance with the law and avoiding penalties or fines.
As you can see, a CR 12 form is a vital document for any registered company in Kenya. But how can you get one? And how can you renew it, download it, or verify it? Read on to find out.
How to apply for a CR 12 form online in Kenya?
If you want to apply for a CR 12 form online in Kenya, you will need to follow some steps and meet some requirements. Here are the details:
Requirements
To apply for a CR 12 form online in Kenya, you will need the following documents and information:
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A copy of your company's certificate of incorporation;
A copy of your company's memorandum and articles of association;
A copy of your national ID or passport (for Kenyan citizens) or a copy of your alien ID or passport (for foreigners);
A request letter addressed to the Registrar of Companies, stating the reason for applying for the CR 12 form and the name and address of the person to whom the form should be sent;
A payment receipt or proof of payment of the application fee.
Procedure
To apply for a CR 12 form online in Kenya, you will need to follow these steps:
Write a request letter to the Registrar of Companies, stating the reason for applying for the CR 12 form and the name and address of the person to whom the form should be sent. You can use this as a guide.
Scan or take a photo of your request letter and the other required documents and save them as PDF files.
Visit the and log in with your eCitizen account. If you don't have one, you can create one for free.
Select "Business Registration Service" from the menu and then select "Make Application".
Select "Official Search (CR12)" from the list of services and then click "Apply Now".
Fill in the required details, such as your company name, registration number, email address, etc.
Upload your request letter and the other required documents and then click "Submit".
Pay the application fee of Ksh. 650 using your preferred method, such as M-Pesa, credit card, debit card, etc. You will receive a confirmation message and a payment receipt.
Wait for your CR 12 form to be processed and sent to you via email within 3 to 5 working days. You can also check the status of your application on the website.
Duration
The duration of getting a CR 12 form online in Kenya depends on several factors, such as:
The accuracy and completeness of your documents and information;
The availability and efficiency of the company registry staff;
The volume and demand of applications at any given time.
Generally, it takes about 3 to 5 working days to get a CR 12 form online in Kenya. However, this may vary depending on the circumstances. Therefore, it is advisable to apply for your CR 12 form well in advance before you need it for any purpose.
How to renew your CR 12 form in Kenya?
A CR 12 form is not a permanent document that you can use forever. It is a snapshot of your company's details at a specific point in time. Therefore, you need to renew your CR 12 form regularly to keep it updated and valid. Here are the details:
Frequency
The frequency of renewing your CR 12 form depends on the purpose and the requirement of the entity that requests it. For example, if you want to apply for a tender, you may need to renew your CR 12 form every year or every six months, depending on the tender specifications. If you want to apply for a bank loan, you may need to renew your CR 12 form every time you apply, as the bank may want to see the latest information about your company.
However, as a general rule, it is advisable to renew your CR 12 form at least once every year, regardless of whether you need it for any specific purpose or not. This is because your company's details may change over time, such as the shareholding, the directors, the registered office, etc. By renewing your CR 12 form regularly, you can ensure that your company's records are accurate and up to date at the company registry. This can also help you avoid any penalties or fines for non-compliance or misrepresentation.
Process
The process of renewing your CR 12 form is similar to the process of applying for it for the first time. You will need to follow these steps:
Update your company's records at the company registry, such as filing annual returns, notifying any changes in the shareholding, the directors, the registered office, etc.
Write a request letter to the Registrar of Companies, stating the reason for renewing your CR 12 form and the name and address of the person to whom the form should be sent. You can use this as a guide.
Scan or take a photo of your request letter and the other required documents and save them as PDF files.
Visit the and log in with your eCitizen account.
Select "Business Registration Service" from the menu and then select "Make Application".
Select "Official Search (CR12)" from the list of services and then click "Apply Now".
Fill in the required details, such as your company name, registration number, email address, etc.
Upload your request letter and the other required documents and then click "Submit".
Pay the renewal fee of Ksh. 650 using your preferred method, such as M-Pesa, credit card, debit card, etc. You will receive a confirmation message and a payment receipt.
Wait for your renewed CR 12 form to be processed and sent to you via email within 3 to 5 working days. You can also check the status of your application on the website.
Cost
The cost of renewing your CR 12 form is Ksh. 650 per application. This includes the official search fee of Ksh. 600 and the convenience fee of Ksh. 50. You can pay this amount using any of the following methods:
M-Pesa: Dial *222# and follow the instructions. Use Business Number 206206 and Account Number eCitizen.
Credit card: Enter your card details on the payment page and confirm the transaction.
Debit card: Enter your card details on the payment page and confirm the transaction.
EazzyPay: Dial *247# and follow the instructions. Use Paybill Number 206206 and Account Number eCitizen.
Airtel Money: Dial *222# and follow the instructions. Use Business Name eCitizen.
How to download your CR 12 form in Kenya?
Once you have applied for or renewed your CR 12 form online, you may want to download it and save it on your device or print it out for future use. There are different ways of downloading your CR 12 form in Kenya, depending on your preference and convenience. Here are some of the options:
From the company registry website
The easiest and fastest way of downloading your CR 12 form is from the company registry website, where you applied for or renewed it. You can follow these steps:
Visit the and log in with your eCitizen account.
Select "Dashboard" from the menu and then select "My Applications".
Find your CR 12 application and click on "View Details".
Click on "Download" and choose the format that you want to download, such as PDF or Word.
Save the file on your device or print it out as you wish.
From an online service provider
Another way of downloading your CR 12 form is from an online service provider, such as . These are third-party websites that offer to help you apply for, renew, or download your CR 12 form for a fee. You can follow these steps:
Visit the website of your chosen online service provider and register an account with them.
Select the service that you want, such as "Download CR 12 Form".
Fill in the required details, such as your company name, registration number, email address, etc.
Pay the service fee using your preferred method, such as M-Pesa, credit card, debit card, etc. You will receive a confirmation message and a payment receipt.
Wait for your CR 12 form to be processed and sent to you via email within the specified time frame. You can also check the status of your order on the website.
Download the file from your email or from the website and save it on your device or print it out as you wish.
Format
The format of the CR 12 form that you can download depends on the option that you choose. Generally, you can download your CR 12 form in either PDF or Word format. Both formats are acceptable and valid for most purposes. However, there may be some differences in terms of:
Size: PDF files are usually smaller than Word files, which means they take up less space on your device and are easier to share or upload.
Quality: PDF files are usually clearer and sharper than Word files, which means they are easier to read and print.
Editability: PDF files are usually not editable, which means they preserve the original layout and content of the document. Word files are usually editable, which means you can make changes or corrections to the document if needed.
You can choose the format that suits your needs and preferences best. However, if you are not sure which format to use, you can always consult with the entity that requests your CR 12 form and follow their instructions.
Tips
Here are some tips on how to download your CR 12 form safely and securely:
Make sure that you have a stable internet connection and a reliable device when downloading your CR 12 form.
Make sure that you download your CR 12 form from a trusted and verified source, such as the company registry website or a reputable online service provider.
Make sure that you scan your CR 12 form for any viruses or malware before opening or printing it.
Make sure that you save your CR 12 form in a secure location on your device or in a cloud storage service.
Make sure that you backup your CR 12 form regularly and keep a copy of it in a safe place.
How to verify your CR 12 form in Kenya?
After downloading your CR 12 form, you may want to verify it and make sure that it is authentic and accurate. This is important because your CR 12 form is a legal document that can affect your company's reputation and operations. If your CR 12 form is fake or incorrect, you may face serious consequences, such as:
Rejection or cancellation of your tenders, loans, or other applications;
Lawsuits or disputes from your shareholders, directors, creditors, or other parties;
Penalties or fines from the government or regulatory authorities;
Damage to your company's image and credibility.
Therefore, it is advisable to verify your CR 12 form before using it for any purpose. Here are some of the ways of verifying your CR 12 form:
Checking the signature
One of the easiest ways of verifying your CR 12 form is by checking the signature of the Registrar of Companies on the document. The signature should be clear and consistent with the official signature of the Registrar. You can compare the signature on your CR 12 form with the signature on other documents issued by the company registry, such as your certificate of incorporation or your annual returns. If the signature does not match or looks suspicious, you may have a fake or forged CR 12 form.
Comparing the details
Another way of verifying your CR 12 form is by comparing the details on the document with the details on your company's records. The details on your CR 12 form should match the details on your company's certificate of incorporation, memorandum and articles of association, annual returns, and other documents. You should also check if the details on your CR 12 form are up to date and reflect any changes that you have made to your company's shareholding, directors, registered office, etc. If you find any errors or discrepancies in the details on your CR 12 form, you may have an incorrect or outdated CR 12 form.
Contacting the company registry
The most reliable way of verifying your CR 12 form is by contacting the company registry directly and confirming the validity and accuracy of the document. You can contact the company registry through any of these channels:
Email: info@businessregistration.go.ke
Phone: +254 (0)20 2224011 / +254 (0)20 2224012 / +254 (0)20 2224013
Fax: +254 (0)20 2224014
Postal address: P.O. Box 30031-00100 Nairobi
Physical address: Sheria House, Harambee Avenue, Nairobi
You can also visit the company registry website and use the online search function to check if your company's records are available and updated. You will need to enter your company name or registration number and pay a search fee of Ksh. 150.
When contacting the company registry, you should provide them with your company name, registration number, and a copy of your CR 12 form. You should also explain why you want to verify your CR 12 form and what purpose you intend to use it for. The company registry staff will then verify your CR 12 form and confirm if it is authentic and accurate.
Advice
If you find any errors or discrepancies in your CR 12 form, you should not use it for any purpose until you have corrected them. You should contact the company registry and request for a new or updated CR 12 form. You should also provide them with any supporting documents or evidence that prove the correct information about your company.
If you suspect that your CR 12 form is fake or forged, you should not use it for any purpose either. You should report it to the company registry and the relevant authorities, such as the police or the anti-fraud unit. You should also protect yourself from any potential fraudsters or scammers who may try to use your CR 12 form for illegal or malicious purposes.
Conclusion
A CR 12 form is a crucial document for any registered company in Kenya. It confirms your company's identity and ownership and shows that you are compliant with the law. A CR 12 form can help you access various opportunities and services, such as tenders, loans, AGPO registration, etc.
To get a CR 12 form online in Kenya, you need to apply for it through the company registry website or an online service provider. You need to provide some documents and information and pay a fee of Ksh. 650. You will receive your CR 12 form via email within 3 to 5 working days.
To renew your CR 12 form online in Kenya, you need to follow the same procedure as applying for it for the first time. You need to update your company's records, write a request letter, submit your documents, and pay a fee of Ksh. 650. You will receive your renewed CR 12 form via email within 3 to 5 working days.
To download your CR 12 form online in Kenya, you have different options, such as from the company registry website or from an online service provider. You can choose the format that you prefer, such as PDF or Word. You should also follow some tips to download your CR 12 form safely and securely.
To verify your CR 12 form online in Kenya, you need to check the signature of the Registrar of Companies, compare the details on the document with your company's records, and contact the company registry directly. You should also report any errors or discrepancies in your CR 12 form and avoid using any fake or forged CR 12 forms.
We hope that this article has helped you understand what a CR 12 form is and how to get it online in Kenya. If you have any questions or need any assistance, please feel free to contact us at info@cr12.co.ke or call us at +254 (0)20 2224011. We are happy to help you with your CR 12 needs.
FAQs
Here are some of the frequently asked questions about CR 12 forms in Kenya:
What is the difference between a CR 12 form and a CR 13 form?
A CR 12 form is a confirmation or certificate by the Registrar of Companies that contains details of the directors and shareholders of a company. A CR 13 form is a confirmation or certificate by the Registrar of Companies that contains details of the directors and shareholders of a foreign company registered in Kenya.
How long is a CR 12 form valid for?
A CR 12 form is valid for as long as the information on it is accurate and up to date. However, different entities may have different requirements for how recent a CR 12 form should be. For example, some tenders may require a CR 12 form that is not older than six months, while some banks may require a CR 12 form that is not older than one year. Therefore, it is advisable to renew your CR 12 form regularly and check with the entity that requests it for their specific validity period.
Can I get a CR 12 form for free?
No, you cannot get a CR 12 form for free. You have to pay a fee of Ksh. 650 per application, whether you apply for it or renew it online. This fee covers the official search fee of Ksh. 600 and the convenience fee of Ksh. 50. You can pay this fee using various methods, such as M-Pesa, credit card, debit card, etc.
Can I get a CR 12 form for another company?
Yes, you can get a CR 12 form for another company if you have their consent and authorization. You will need to provide their company name, registration number, and a letter of authority from them stating that they allow you to apply for or renew their CR 12 form on their behalf. You will also need to provide your own name, address, and ID number as the applicant.
Can I change or correct any information on my CR 12 form?
Yes, you can change or correct any information on your CR 12 form if you find any errors or discrepancies in it. However, you cannot do this by editing the document itself. You will need to contact the company registry and request for a new or updated CR 12 form with the correct information. You will also need to provide any supporting documents or evidence that prove the correct information about your company. 44f88ac181